Tis’ the season where staff are jetting off on their summer holidays, so it’s more important than ever that you have your annual leave forms in order. Not only is it important so you can keep track of your employee’s absences but it makes applying for annual leave a quick and easy process for your employees.
So how can you be sure your annual leave forms are compliant? As HR experts, Pytronot have created a checklist for when creating or adapting your forms.
Include your Organisation’s T&Cs
We suggest including the terms and conditions of your company’s annual leave on the form so your employees have an understanding of these when applying. Details such as getting your employer’s permission, applying two weeks in advance and the amount of annual leave an employee gets, could be things your employee doesn’t know.
Leave Space for Signatures
Both the business owner and the employee must sign the form to confirm the application of annual leave. Without a signature from either party, you could run into legal problems should the employee, or even employer, claim it was never taken as annual leave.
Understanding Details of their Annual Leave
Be sure to find out the full details of your employees’ annual leave on the form. This could include the start of annual leave, working days absent and return date. The more understanding you have of your staff’s absences, the better you can prepare for when you lose of member of your workforce.
Dates are important - and not just those of which your employee is going on holiday! Keep a record of the date when the form was submitted as well as the date it was signed by the director. This will help should any issues occur with your employee and their annual leave.
If you’re struggling to keep up-to-date while drafting or changing your holiday forms, why not enlist the help of Pytronot Solutions? As HR experts, we have helped thousands of businesses improve their human resources department, including the creation and formation of their paperwork.
For more information about holiday annual leave forms, call 0203 763 8666 or email firstname.lastname@example.org